Deliveries, Freight & Fleet

What it is

A template for regional delivery companies and in-house delivery operations to run the whole day in one place: the day's routes on a dispatch board, deliveries with a photo of the signed receipt from the driver's phone, freight with three carrier quotes and invoice reconciliation, fleet, maintenance, fuel and incidents. The dashboard shows at a glance the on-time rate, the cost per mile and which vehicles are due or overdue for service.

Who it's for

• Regional delivery companies with their own fleet and partner carriers for long hauls
• Distributors, wholesalers and manufacturers that deliver their own orders
• Dispatchers who build the day's routes and follow every stop
• Drivers who record arrival, delivery and proof of delivery by phone
• Fleet managers and finance teams that control maintenance, fuel and freight spend

What you can do

• Filter every screen by branch with the branch picker in the top bar
• Build the day's routes on the Dispatch board, with one lane per vehicle, numbered stops, a capacity bar and an "Unassigned" column
• Dispatch a route and print or save as PDF the manifest with stops, packages, weight and signature lines
• Follow each route on the route strip (delivered, pending, failed) with planned vs actual arrival and planned vs actual miles
• Review receipt photos and approve or reject them with a reason
• Compare 3 freight quotes side by side, book within the approval limit and reconcile the carrier invoice with the agreed price
• See the fleet as cards with plate, status and service meter, plus maintenance, fuel and mpg per vehicle
• Record incidents such as delays, cargo damage, accidents, breakdowns and traffic tickets, with severity, cost and action taken

App features

How it works

Add the company, branches, team, customers, carriers and vendors and service plans in Directory. Deliveries come in as Pending and move to Scheduled; on Dispatch, the dispatcher assigns each one to a route and dispatches the route.

In My route, the driver fills in the pre-trip check and the odometer, starts the route and marks each stop as Delivered (with receiver and receipt photo) or Failed (with a reason). A failed pre-trip check keeps the vehicle from leaving and opens a corrective maintenance; a failed delivery can be rescheduled or returned to sender.

Long-haul deliveries go through a carrier: quote, booking, invoice and reconciliation of the difference. The Dashboard and Reports show the on-time rate, the first-attempt rate, cost per mile, freight by carrier and service overdue or due soon, all computed by the app from the records.

How to set up this template

1. 1
   Click Use App

   Create your Jestor account and install Deliveries, Freight & Fleet. It works on desktop and mobile.

2. 2
   Add the company

   Add the company, branches, team, customers, carriers and vendors and service plans in Directory.

3. 3
   Deliveries come in as Pending and move to Scheduled; on Dispatch

   Deliveries come in as Pending and move to Scheduled; on Dispatch, the dispatcher assigns each one to a route and dispatches the route.

4. 4
   In My route

   In My route, the driver fills in the pre-trip check and the odometer, starts the route and marks each stop as Delivered (with receiver and receipt photo) or Failed (with a reason).

Integrations and customization

The template works on desktop and mobile and can be adapted without code.

• Works on desktop and mobile; My route is built for drivers on the road, with large buttons
• Follows the Jestor light or dark theme automatically
• Admin, Dispatcher, Driver, Fleet and Finance roles control what each person sees
• The approval limit, on-time tolerance, cost per mile target, mpg alert, service plans and fields can be adjusted without code

And that's just the start: you can edit any part of this template and go much further just by asking Jestor's AI. Describe what you need, like a new field, automation, report or integration, and the AI builds or adjusts it for you, no code required.

Frequently asked questions